1.0 Site Applications

1.1 By either booking/winning a site and/or submitting a Trade Application Form to us, Exhibitors accept and agree to comply with these Terms.
1.2 In order to book a site, Exhibitors must submit a Trade Application Form to us. We may accept or decline any application at our sole discretion. Once we have accepted the Exhibitor’s Trade Application Form, we will send a confirmation email to confirm the Exhibitor’s site as well as a deposit invoice.
1.3 Exhibitors selling food from a stall/vehicle must include photo(s) of their stall/vehicle(s) and a copy of their current Food Safety Certificate upon application.
1.4 Exhibitors warrant that all information provided in their Trade Application Form is true, complete, and accurate to the best of their knowledge. Exhibitors acknowledge that any false, incomplete, or inaccurate information provided to us may result in the rejection of their Trade Application Form or cancellation of their confirmed site booking.

2.0 Payment of Fees

2.1 All Exhibitor deposits must be paid by the due date on their invoice. Failure to do so will result in the site being offered for resale.
2.2 All Exhibitor fees must be paid in full no later than 28 August 2026.
2.3 If Exhibitor fees are not paid by 28 August 2026, the Exhibitor’s site may be offered for resale.
2.4 All Exhibitor admission tickets (“Exhibitor Passes”) and vehicle passes (“Parking Passes”) will be available once final payment is received and the health and safety requirements set out in these Terms have been fulfilled.

3.0 Show Days

3.1 The Show will be open to the public on Wednesday 11th, Thursday 12th and Friday 13th November 2026 (the “opening days”).
3.2 The gates will open to the public at 8:30am and close at 5:00pm on the opening days (“Show hours”).
3.3 Exhibitors must ensure their site is staffed and fully operational during the Show hours. Exhibitor’s personnel must be in attendance at the site between 8:30am to 5:00pm on the opening days of the Show.

4.0 Exhibit and Site Requirements

4.1 Our Event Management Team and/or any other person(s) appointed by us, have the power to enter an Exhibitor’s site at any time and remove any item, article, sign, picture or printed matter which in our opinion may cause offence to the public, is not consistent with the Show, or does not comply with these Terms.
4.2 The Showgrounds will be marked out prior to the Show and sites will be able to be set up from 9am Tuesday 3 November 2026 for outside/uncovered sites, however Exhibitors acknowledge that security for the Showgrounds does not start until Sunday 8 November. All inside/covered sites are available for setup from 9am Monday 9 November 2026.
4.3 All sites must be set up by 7pm Tuesday 10 November 2026.
4.4 All sites will be measured using the Canterbury Agricultural & Pastoral Association’s measuring wheel. This measuring wheel will be the official measurement tool for all sites.
4.5 All excavations and tent pegs, etc. must be placed 2 metres inside all roadway curbing. All Canterbury Agricultural Park (“Park” or “Showground”) services (e.g. power, water and irrigation) are situated underground. Exhibitors are required to contact Operations Manager, Andy Phillipson, at operations@theshow.co.nz or via 027 647 0647, prior to driving any pegs or making any excavation on their sites as in many cases services are buried within the boundaries of a site. If an Exhibitor causes damage to underground services and has not checked the location of the underground services, with the Operations Manager, or otherwise followed these Terms or the Operation Manager’s instructions, they will be liable for all costs to repair the damage. An underground services map document will be available to Exhibitors prior to the Show, for a guideline when planning site displays. Exhibitors must communicate to their personnel about the dangers of high voltage power cables underground and the requirement to liaise with the Operations Manager.
4.6 Outdoor Exhibitors must take all steps to ensure their site is returned to its original condition within 10 (ten) days following the closure of the Show to the public. Failure to do so will result in the Exhibitor being liable to pay costs as set out in clause 15.4 (below) and/or we may require the Exhibitor to pay a bond for subsequent events.
4.7 The use of amplifiers or loudspeakers by Exhibitors is at our sole discretion. At any point during the Show, we can instruct Exhibitors to stop using amplifiers or loudspeakers, and, if necessary, remove them.
4.8 We have adopted standard recycling protocols. Exhibitors are required to comply with recycling instructions at the Show. Any Exhibitor leaving rubbish on sites will be liable for a fine of $500 as well as any costs incurred by us to remove the rubbish.
4.9 Exhibitors cannot distribute any printed material from any location on the Showgrounds except from within the boundaries of their own site, unless prior written permission is granted by the Event Management Team.
4.10 No animals (including dogs), except those entered in the Show Catalogue, included as part of a display (with our prior written consent), or guide dogs, will be allowed on the Showgrounds.
4.11 Where livestock form part of an Exhibitor’s display, the Exhibitor is responsible for:
(a) Ensuring all stock have completed all TB testing requirements as per Animal Health Board testing regulations; and
(b) Ensuring all stock are identified in accordance with current National Animal Identification and Tracing (NAIT) legal requirements. For more information call 0800 624 843 or visit www.nait.co.nz.
4.12 Any Exhibitor including sheep as part of its display must include a Brucellosis Certificate with their Trade Application Form.
4.13 Any Exhibitor’s alpacas and/or llamas included as part of a display must belong to a clear TB herd where whole herd testing is performed in accordance with the AANZ Voluntary TB Scheme and the Exhibitor must include a TB certificate with their Trade Application Form.
4.14 Exhibitors will be liable for all costs and damages caused to any feature marquee or any of our property by the Exhibitor, their officers, employees, contractors or agents, or their display. Exhibitors are to take due care in setting up and dismantling sites. If partitions are not returned in the condition in which they were delivered to the Exhibitor, we and/or Peek Display retain the right to charge the cost of repair or replacement to the Exhibitor.

5.0 Electricity

5.1 Power is not included in site fees.
5.2 Our electrical contractor is D Reynolds, Christchurch. Mobile 0274 440 119, after hours (03) 348 5955. The cost of connecting power to the Exhibitor’s site is additional.
5.3 Once your site has been allocated and a deposit paid, you will receive information on how to order power for your site in the Trade Confirmation Pack. If you have high power requirements (e.g. 30AMP/3 Phase) you will need to book power directly with the Show Electrician, Daaron Reynolds via 03 348 5955, 0274 440 119 or dreynoldselectrical@xtra.co.nz.
5.4 All portable electrical equipment on site must have a current electrical test and tag, complying with NZS3760 wiring regulations. All catering caravans (outside food sites) must have a current electrical WOF NZS3019 and a copy of this must be visible for the duration of the show.
5.5 Generators are not permitted except where approved by the Show.

6.0 Insurance and Security

6.1 Exhibitors are advised to arrange insurance cover for their own property.
6.2 Unless otherwise agreed by us, all Exhibitors must have public liability insurance for an amount not less than $2,000,000 (two million dollars) for any one claim or series of claims arising out of the same event relating to these Terms. Exhibitors must present us with proof of this cover if requested. To the maximum extent permitted by law, we will not be responsible for any claim against, or by, another Exhibitor.
6.3 The Park will be patrolled by security guards from Sunday 8 November 2026 at 6pm through to 6am Monday 16 November 2026 inclusive (during non-Show hours). During Show hours, security issues must be directed to Show Management or directed to Police if there is an emergency.
6.4 Pack out on Saturday 14 and Sunday 15 November, will be through the Curletts Road gate only for security reasons. Exhibitors must display a Parking Pass to gain entry for pack in and pack out.
6.5 To the maximum extent permitted by law, we will take all reasonable care but will not be responsible for any costs, losses, injury, inconvenience or damage incurred at the Show, whether incurred during Show days or outside of Show days.

7.0 Vehicles

7.1 Exhibitors will be given Parking Passes as per the allocation table in the Trade Pack.
7.2 Car parking is available for Exhibitors in a designated car parking area free of charge for the duration of the Show. All vehicles require a valid Parking Pass to enter. Entry is via Curletts Rd entrance, where you will turn left and follow the parking direction signage or traffic staff.
7.3 Parking Passes do NOT allow parking inside the event area of the Showgrounds during the time of the show, between 8.30am and 5.00pm.
7.4 All Exhibitor vehicles must be parked in the Exhibitor car parking area by 8:00am each Show day.
7.5 You can access the event area of the show grounds, and your exhibitor site before 8:00am and after 5:00pm on Show days.
7.6 No vehicles are permitted to remain inside the Showgrounds during Show hours unless on the Exhibitor’s site as part of the overall display and only by prior agreement. Failure to comply will result in the vehicle being towed at the Exhibitor’s expense.
7.7 Ignition keys must be removed from all vehicles not actually in use within the Showgrounds.
7.8 All vehicles inside the Showgrounds must have their Exhibitor name displayed in the front windscreen.
7.9 Maximum vehicle speed on roads in the Showgrounds during the Show is 5km/h. All roads within the Showgrounds are for pedestrian access. Vehicles must give way and drive with extreme caution.
7.10 Public safety is paramount – No unauthorised vehicles are to be driven inside the Showgrounds between 8:30am and 5:00pm during Show days.

8.0 Exhibitor Admission

8.1 To enter the gates on Show days, Exhibitors must have an Exhibitor Pass.
8.2 Exhibitor Passes will be allocated after full payment of fees and completion of the health and safety requirements set out in these Terms. For further details on allocation of Exhibitor Passes refer to the table in the Trade Pack.
8.3 Sub-Let Exhibitors, as approved by the Show, will receive one 3 Day Exhibitor Pass.
8.4 Exhibitors can purchase additional Exhibitor Passes via our online ticket portal up until Friday 30th October.

9.0 Compliance with Health and Safety and Legal Requirements

9.1 Exhibitors must comply with our H&S policy which may be updated from time to time. Exhibitors must complete a health and safety declaration prior to attending the Show and attend an online health and safety briefing.
9.2 Exhibitors must follow the instructions of all Show staff and security personnel.
9.3 Exhibitors must comply with all applicable laws, rules and regulations, including without limitation all local body bylaws, and laws which govern the erection of structures, sale of liquor, the display and/or sale of machinery, vehicles and/or other products or goods of the Exhibitors and the Civil Aviation Authorities’ Safety Regulations. Exhibitors must ensure they have all the necessary permits and licences required to operate their site.
9.4 Exhibitors are responsible for preparing, implementing and monitoring a health and safety plan of their site by identifying, isolating and managing any potential hazards for their Site and staff, volunteers, contractors and the public.
9.5 Exhibitors are responsible for briefing all personnel working on their site regarding the health and safety requirements and plan for their site.
9.6 Exhibitors are required to have a suitable, approved fire extinguisher on their site at all times, if flammable materials are present.
9.7 Any Exhibitor using flammable liquids on their site must seek approval in writing from the Event Management Team prior to the Show commencing.
9.8 All Exhibitors using a heating appliance or apparatus must provide an appropriate non-flammable separation area of at least two metres wide between the public and the apparatus.
9.9 There is to be NO SMOKING OR VAPING inside or on any Exhibitor site, marquee, Pavilion or Showground buildings.
9.10 No Exhibitor shall install or maintain any LPG container greater than 15kg without having a Certified Gas Fitters Certificate. All compressed gas cylinders must be secured against tipping and must have snap couplings.
9.11 Each Exhibitor must keep all items, displays, equipment and signs within their allocated site boundaries.
9.12 All tent and marquee pegs, and other dangerous spikes or protruding objects on Exhibitor’s sites must be covered with sand bags or shrubs.
9.13 The Event Management Team reserves the right to order immediate removal from the Showgrounds of any item, material or exhibit it considers dangerous, offensive or unmanageable.
9.14 Exhibitors must ensure that they keep walkways clear and no dangerous equipment or chemicals are accessible to the public.
9.15 Exhibits cannot be removed from the Showgrounds until after 5:00pm on Friday 13 November 2026.
9.16 First aid stations are indicated on the Show site map.
9.17 Accidents and hazards must be immediately reported to the Event Management Team at our Showground office.
9.18 Any Exhibitor providing their own marquee over 100sqm or any structure over 100sqm is required to have all necessary licences and permits.

10.0 Alcohol and Corporate Hospitality Sites

10.1 Exhibitors must inform the Event Management Team of any intention to sell alcohol, and approval is at the Shows discretion. Exhibitors must comply with all applicable liquor licensing laws, rules and regulations. Under the Sale and Supply of Alcohol Act 2012, Exhibitors selling alcohol from their sites are required to apply for a special licence from the Christchurch City Council (“CCC”) District Licensing Committee at least 20 working days prior to the Show. Further information and application forms are available at www.ccc.govt.nz or from the Event Management Team.
Exhibitors must provide us with their completed application, and we will consolidate Exhibitors’ applications and forward them to CCC on the Exhibitors’ behalf. Exhibitors serving alcohol on corporate hospitality sites do not require a special licence, unless such Exhibitors are selling tickets to an event on their site, where alcohol is provided. Exhibitors must let us know if they are doing this.
10.2 We reserve the right to restrict alcohol sales to specific brands as determined by any signed sponsorship agreements. Or as on-licence or off-licence sales as fits the Event plan.
10.3 On site catering for Exhibitor’s sites can be provided by our preferred Show caterers. Exhibitors can contact the Event Management Team for information.

11.0 Food and Frozen Confectionery

11.1 The sale of food or confectionary products, other than from licensed providers, is prohibited.
11.2 Exhibitors preparing and/or selling food at the Show are required to have a CCC Food Licence, or equivalent from other councils. Further information is available from CCC Environmental Health (Ph 03 941 8927).
11.3 We reserve the right to restrict Exhibitors from selling or distributing any frozen confectionery, slushies and/or ice cream product in accordance with any signed sponsorship agreement.

12.0 Raffle Tickets and Silly String

12.1 Raffle tickets can be sold by not-for-profit organisations provided it is sold from their site and such organisations have prior written approval from us.
12.2 Silly string (plastic string sprayed from an aerosol can), balloons, and glitter are discouraged at the Show. We reserve the right to restrict the sale and/or use of such items where these items are causing a nuisance, offence or hazard.

13.0 Advertising

13.1 Sponsorship and advertising opportunities are available for Exhibitors and can be negotiated by contacting our Event Management Team.
13.2 Exhibitors will be forwarded information on any advertising opportunities in newspaper features/supplements. The publication will contact Exhibitors directly regarding advertising opportunities.

14.0 Use of Exhibitor Information

14.1 By completing a Trade Application Form, or otherwise disclosing information to us, the Exhibitor acknowledges and agrees that:
(a) We use Exhibitor’s details provided to us to prepare materials or information regarding the Show;
(b) We disclose Exhibitor’s details to the media and other third parties for advertising and marketing purposes, including for use in compiling advertising materials and publications for the Show, such as the Show newspaper, supplements, for human interest stories, and the Show programme;
(c) We disclose Exhibitor’s details to reputable third parties that receive or require Show resources; and
(d) Exhibitor’s details provided to us on the Trade Application Form will be directly transferred and used in the Exhibitors’ listing. Exhibitors must clearly indicate any information that it does not want included in such publication.
14.2 These Terms should be read in conjunction with our privacy policy.

15.0 Removal of Exhibits

15.1 Dismantling of sites may take place any time after 5:30pm Friday 13 November 2026 once the Show is closed to the public. To minimise risk to Exhibitors, on Saturday 14 and Sunday 15 November 2026, Curletts Road is the only entrance and exit gate that Exhibitors can use for security reasons.
15.2 Displays must be completely removed from the outdoor sites by Friday 20 November 2026. Exhibitors Acknowledge and agree that security outside of Show hours finishes at 6am on Monday 16 November 2026.
15.3 Exhibitors with sites in Feature Marquees, including the Market, Wool, Science and Wine and Food Pavilion must remove all displays and site items by 12 noon on Saturday 14 November 2026.
15.4 Exhibitors whose items remain on the Showgrounds at the end of 10 (ten) days from the closure of the Show to the public will be liable for any costs incurred (legal or otherwise), plus a storage fee of $50+GST per day until the items are removed from the Showgrounds.
15.5 Any contamination or damage to sites caused by Exhibitors or their displays will be the responsibility of the Exhibitor to rectify (at the Exhibitor’s cost).

16.0 Cancellation

16.1 In the unlikely event we cannot operate some or all of the Show due to adverse weather conditions, or if some or all of the Show cannot take place due to an event, circumstance or situation outside of our reasonable control (including any act of God, natural disaster, pandemic, government sanction or an order of the New Zealand Police), we will give notice to the Exhibitor specifying that some or all of the Show is either cancelled or postponed.
16.2 To the maximum extent permitted by law, we will not be liable to the Exhibitor or any other third party for any costs, losses, damage or inconvenience whatsoever as a result of the cancellation or postponement of some or all of the Show in the above circumstances.
16.3 Whether or not any fees will be refunded to Exhibitors because of cancellation or postponement, is at the discretion of the Canterbury A & P Association.

17.0 Exhibitor Cancellations

17.1 An Exhibitor may cancel a confirmed site booking by emailing trade@theshow.co.nz. If an Exhibitor cancels a site booking:
(a) Prior to 5 pm on 28 August 2026, Exhibitors may apply for a refund less a $250 management fee. Any refund of the remaining balance will be at our absolute and sole discretion; or
(b) After 5 pm on 14 October 2026, we shall retain all monies received and seek payment of all further monies owed under these Terms.
17.2 We reserve the right to cancel an Exhibitor’s site booking, retain any monies paid and seek all monies owed under these Terms, if the Exhibitor infringes any of these Terms.

18.0 Limitation of Liability

18.1 To the maximum extent permitted by law, we, and our officers, employees, contractors and agents, exclude all liability (whether in contract, tort (including negligence) or otherwise), to Exhibitors or any of their officers, employees, contractors or agents for any loss, liability, damage, costs, expense or claim (including any loss of income, loss of actual or anticipated profits, loss of business, loss of anticipated savings, loss of goodwill or loss of reputation or any direct, indirect or consequential loss or damage of any kind) except where the liability arises as a direct result of our fraud, wilful misconduct, or negligence.
18.2 To the maximum extent permitted by law, we exclude all warranties.
18.3 Exhibitors shall indemnify and hold harmless, us, our officers, employees, contractors and agents from and against any and all third party claims, liabilities, losses and expenses (including all associated actual legal costs), due to, arising out of or in connection with, the Exhibitor’s violation of these Terms.

19.0 Dispute Resolution

19.1 In the event a dispute arises, both parties shall meet and endeavour to resolve such dispute by good faith negotiation as soon as practicable after the dispute first arises.
19.2 If the parties are unable to resolve the dispute by negotiation, either party may refer the dispute to the determination of a single arbitrator appointed by the mutual agreement of the parties.
19.3 If the parties cannot agree on an arbitrator within three (3) working days of attempting to do so, either party may apply to the New Zealand District Law Society to appoint an independent arbitrator. Both parties agree this appointment will be binding on them.
19.4 Any dispute referred to arbitration pursuant to clause shall be determined in accordance with the provisions of the Arbitration Act 1996.
19.5 Where a dispute resolution outcome includes an offer of a discounted or free trade site for the following year, that offer must be redeemed in the immediately following year. This exclusion does not apply to agreements made in 2023 relating to 2024 trade sites, as the event was not managed by CAPA again until 2026. In such cases, the value of the 2024 trade site fee will be applied as a discount to the 2026 trade site price.